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Document Groups are used with some printing functions within Visual Traffic. Some reports (Invoices and Statements for example) prompt you to choose a Document Group for the Address, Contact, Phone Number and Note for each item to be printed. The information is then obtained from each advertiser record and uses the information stored under the Name Category definitions of the Document Group.
This procedure allows you to send different items to different locations or personnel if needed. You could send the advertisers’ statements using one Document Group to one address, and the advertisers’ invoice to another using another Document Group definition. Script information could be sent to one person while confirmations are sent to a different contact. The use of Document Groups allows quite a lot of flexibility when communicating with advertisers.
If the Name Category you select for a Document Group is not defined for any report item, those items use the Default Name Category definition. If you are not certain, or you Do not need this flexibility, choosing the default for any document groups is probably the best choice.